MechanicDesk AI
Data Entry Pro
MechanicDesk doesn't automate supplier invoice processing — so we built the automation layer ourselves. AI reads PDF invoices, extracts every line item, matches purchase orders, handles back orders, and creates bills in MechanicDesk automatically. 99%+ accuracy. Runs completely unsupervised.
99%+
extraction accuracy
10hrs
saved per week
Live
SaaS product
Project Summary
Data Entry Pro (dataentrypro.com.au) is an AI-powered supplier invoice automation SaaS built by Minch Solutions for Australian automotive workshops using MechanicDesk. The platform uses AI to read supplier PDF invoices, extract line items with 99%+ accuracy, match purchase orders, handle back orders, and create bills directly in MechanicDesk — saving workshops 10+ hours per week on manual data entry.
Industry
Automotive Workshops & Trade Services
Platform Type
AI SaaS — Automation Layer
Location
Brisbane, Australia
Status
Live — dataentrypro.com.au
Workshops Were Drowning in Manual Invoice Entry
Every week, Australian workshops receive dozens of supplier invoices from Repco, Burson, NAPA, and other parts suppliers. Each invoice has to be manually entered into MechanicDesk — line by line, part number by part number, price by price. A single invoice with 20+ line items takes 15-20 minutes to process. Across a week, that's hours of pure data entry.
This wasn't just tedious — it was the single biggest bottleneck in workshop admin. Mechanics waiting on parts, bookkeepers drowning in paper, workshop managers staying late to catch up on data entry. And MechanicDesk, for all its strengths, had zero automation for this. There was no OCR, no AI extraction, no supplier integration. Just manual entry, every single time.
Every supplier invoice manually entered into MechanicDesk — line by line, part by part
Average invoice with 20+ lines took 15-20 minutes — hours of admin per week across the workshop
Manual entry meant transcription errors, missed back orders, and freight miscalculations
Matching supplier POs against invoices required cross-referencing paper records with the system
The workshop manager or bookkeeper was the bottleneck — everything stopped when they were busy
"We saw workshops spending 10+ hours a week manually typing supplier invoices into MechanicDesk. It was the most obvious automation opportunity I'd ever seen — and nobody had solved it properly. So we built it."
Dion Minch
Founder, Data Entry Pro
The gap in the market:
MechanicDesk handles job cards, scheduling, and invoicing — but completely ignores supplier invoice processing. That's the gap Data Entry Pro fills. It's not a MechanicDesk replacement. It's the automation layer MechanicDesk was always missing.
The Automation Layer MechanicDesk Was Missing
Data Entry Pro sits on top of MechanicDesk — not replacing it, but eliminating the most time-consuming manual process workshops deal with. Upload a PDF. Walk away. The bill appears in MechanicDesk.
AI PDF Invoice Extraction
Upload any supplier PDF — Repco, Burson, NAPA, or any other — and the AI extracts every line item, part number, quantity, price, and freight charge automatically. No templates needed. No manual configuration. It reads whatever you throw at it.
Smart PO Matching
The AI cross-references extracted invoice data against existing purchase orders in MechanicDesk. It flags discrepancies — wrong quantities, incorrect pricing, missing items — before the bill is created. No more paying for parts you didn't receive.
Back Order Handling
When suppliers partially ship, Data Entry Pro tracks what's been delivered versus what's still on back order. Creates the bill for received items, flags the outstanding balance, and picks it up when the back order arrives.
Direct Bill Creation in MechanicDesk
Once the AI has extracted and validated everything, it creates the supplier bill directly in MechanicDesk — complete with all line items, correct pricing, matched POs, and accurate freight. No manual entry. No copy-paste. No errors.
Batch Processing
Drop in 50 invoices at once. Walk away. Come back when they're all processed. The AI works through them in sequence, creating each bill in MechanicDesk while you get on with literally anything else.
Freight Standardisation
Different suppliers format freight charges differently — some as line items, some as surcharges, some hidden. Data Entry Pro standardises freight across all suppliers, ensuring accurate landed costs on every part.
99%+ Accuracy, Every Time
The AI has been trained on thousands of Australian automotive supplier invoices. Part numbers, pricing formats, freight structures — it's seen it all. Runs unsupervised with verification prompts only for genuinely ambiguous cases.
Works With Any Supplier PDF
Repco. Burson. NAPA. Bapcor. Independent suppliers. Doesn't matter what format the PDF comes in — the AI adapts. No supplier needs to change how they send invoices. No EDI. No integration projects. Just upload the PDF.
How It Works — In Four Steps
The entire process runs unsupervised. From PDF upload to bill in MechanicDesk — here's what happens.
Upload Supplier PDF
Drag and drop supplier invoices into Data Entry Pro — single files or batch uploads. Any supplier. Any format. No templates, no configuration, no setup.
AI Extracts Everything
The AI reads the PDF, identifies every line item, extracts part numbers, quantities, unit prices, totals, GST, and freight charges. Purchase orders are cross-referenced. Back orders are detected. Discrepancies are flagged.
Automated PO Matching & Validation
Each extracted line is matched against the corresponding purchase order in MechanicDesk. Price discrepancies, quantity mismatches, and missing items are flagged for one-click resolution. Everything else auto-approves.
Bill Created in MechanicDesk
The validated invoice is pushed directly into MechanicDesk as a supplier bill — every line item, every price, every freight charge, correctly allocated. No manual entry. No copy-paste. No errors. Done.
What Data Entry Pro Changed for Australian Workshops
From hours of manual entry to a completely autonomous process. The numbers tell the story.
10+ hrs
Admin Hours Saved Per Week
Every hour previously spent typing supplier invoices is now free — permanently
99%+
Extraction Accuracy
Trained on thousands of Australian automotive supplier invoices across all major formats
$79/mo
Starting Price
Flat monthly SaaS pricing. No per-user fees. No invoice volume limits. No hidden costs.
Zero
Manual Entry Required
Upload the PDF and walk away. The entire process runs itself — extraction, matching, and bill creation
Before Data Entry Pro
After Data Entry Pro
The Bigger Picture — A SaaS Product, Not Just a Client Project
Data Entry Pro wasn't built for one workshop. It was built as a standalone SaaS product — available to any Australian workshop running MechanicDesk. From day one, the architecture was designed for scale: multi-tenant, multi-supplier, zero-config onboarding. What started as solving the most painful process in workshop management is now a live product at dataentrypro.com.au — serving workshops across Australia. No per-user pricing. No lock-in contracts. Just genuine automation that pays for itself in the first week.
Every Supplier. Any Format. Zero Configuration.
The AI adapts to whatever invoice format your supplier sends — no templates, no mapping, no setup. Just drag and drop.
Repco
Burson
NAPA
Bapcor
Any Independent
Any PDF Format
Need a System Like This?
Got a manual process in your business that AI could automate? Whether it's invoice processing, data entry, document extraction, or something else entirely — book a free workflow audit. We'll map out exactly how AI automation would work for your specific process and what it would look like as a live product.