
Business Automation Service Packages
Automate Your Mental Health Care Plans. Effortlessly.
AI-powered document processing for psychologists & clinics.
How It Works
From Scan to Signed Plan – In Seconds
1. Upload a single or bulk! of your scanned mental health care plan (YES! even the dodgy hard to read scans!)
2. Let AI Extract key fields: patient info, Dr, etc..
3. Instantly Export into a formatted Word template ready to sign
✅ Save Hours per week
✅ HIPAA/Australian Privacy Compliant
✅ Works With Your Templates (download and change the headers + footers or upload your own!
✅ Nothing Stored – Documents are processed, not saved
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The security of healthcare plan information is handled very carefully in this application:
Security Measures in Place:
1. In-Memory Processing Only
PDF files are never saved to disk - they're processed directly from memory
Extracted data exists only temporarily during processing
No sensitive patient information is stored permanently
2. Temporary File Management
Generated documents are stored as temporary files with random UUIDs
Files are automatically deleted after download
Session cleanup removes all traces of processed data
3. No Database Storage
Patient data is never written to the database
Only processing session IDs are tracked (no actual content)
Database contains no healthcare information
4. Secure File Handling
Files are validated for type and size before processing
Secure filename handling prevents directory traversal attacks
Maximum file size limits prevent resource exhaustion
5. Session-Based Security
Each processing session gets a unique identifier
Data is isolated between different users/sessions
Sessions expire and clean up automatically
6. Network Security
Application runs behind Replit's secure infrastructure
HTTPS encryption for all data transmission
ProxyFix middleware handles secure headers properly
What Happens to Your Data:
PDF uploaded → processed in memory → OCR extraction
Data fills template → generates document → stored temporarily
You download → file deleted immediately
Session ends → all traces removed
The system is designed so that sensitive healthcare information never persists anywhere - it's processed, used, and immediately discarded. This follows healthcare data privacy best practices.
Mind Plan AI
WHAT WE DO
🔄 Automate Repetitive Tasks
Set up systems that handle emails, follow-ups, approvals, and admin – without manual work.
🧠 Build Smart Workflows
Use tools like Power Automate, Zapier, or Make.com to connect your apps and streamline processes.
📥 Automate Data Entry & Syncing
Link Google Forms, Excel, or Typeform to CRMs, spreadsheets, or databases – no double handling.
✅ Form & Approval Flows
Set up leave requests, job approvals, quote-to-invoice flows – fully automated and tracked.
👨💼 Client Onboarding Automation
Auto-send welcome emails, create projects in your system, and notify your team when a new job lands.
🧰 Custom Process Builds
Have a messy process? We’ll map it, clean it, and build you a system that runs itself.
🗂️ File & Document Automation
Automatically save, rename, sort, and notify your team when files are uploaded or signed.
📊 Dashboards & Reports
Generate live dashboards using Excel, Power BI, or Google Sheets from real-time data.
OUR SERVICES
NEED HELP!
Need help with IT challenges? Minch Solutions provides expert support, tailored solutions, and seamless service to optimize your business operations and minimize downtime. Contact us for reliable assistance today!